Tips for Email Writing

Tips for Email Writing.
 
FEW GOOD OPENING STATEMENTS

*       This is to inform you
*       This is to seek your permission
*       This is to update you
*       This is to bring to your notice
*       Please give approval for
*       Further to our discussion
*       I would like to
*       With reference to

FEW GOOD CLOSING STATEMENTS

*       Please get in touch for any clarifications
*       please get in touch for further discussions
*       I would be glad to be of assistance
*       I would appreciate your prompt response
*       Thanking you in anticipation
*       Looking forward to your prompt response
*       Looking forward to your cooperation
*       Your support is appreciated
*       Should you have any clarification

FEW WORDS THAT COULD BE REPLACED WITH

*       Reply                           -                Response / Respond
*       Thank                          -                Appreciate
*       Sorry                           -                Apologize
*       Please                          -                Request you to

*       Problems                    -                 Issues, challenges
*       Can                             -                Could
(Can is considered to be very rude but could is more polite)
*       But                              -                However

*       Regarding                  -                with respect to

THINGS TO BE REMEMBERED, WHILE WRITING OFFICIAL MAILS

*       Email opening : Hello with 1st name is accepted globally.
Practice using it else Hi with 1st name is also fine.

*       Email closing : Closing statement is very important in an
official mail.  Please use it from the list i have mentioned above.

*       Words like guy / chill / cheers etc which are more funky type
should not be used in official emails.

*       In the subject line we should not use verbs.  Subject should not
have more then 17 words.

*       Avoid using capital words in the mail.  This is considered very
rude and arrogant.

*       Exclamation marks should not be used in the mail.

*       Avoid 2-3 messages on one paragraph.  Try to convey one message
in one para.  If required use bullets and make points.  Its always easier for the recipient to reply points.

*       Instead of writing ASAP try and give timeline.  This avoids
confusion.